Built for New York

The Modern Notary Journal for New York Notaries

Secure, tamper-evident digital record-keeping designed around New York's notary requirements. Log signings in seconds, generate court-ready reports, and stay compliant — all from your phone, tablet, or laptop.

New York notary rules at a glance

Notalog automatically validates every entry against these New York requirements.

Journal required by law
Recommended (not mandatory)
Thumbprint required
No
Maximum notary fee
$2.00
Remote Online Notarization (RON)
Allowed — max $25.00
Signer's last 4 of ID required
No
County recorded on entries
Yes
Journal retention period
10 years
Tamper-evident record locking
Yes — SHA-256 hash chain on every entry
New York note: Fee is per person/signature

Built for how New York notaries actually work

Everything you need — nothing you don't.

Tamper-evident by default

Every entry is locked with a cryptographic hash and timestamp — court-defensible if a New York record is ever challenged.

New York-specific validation

Fields required by New York law are enforced at entry time. Missing thumbprint or county? You'll know before you save.

Court-ready PDF exports

Export any single entry or a filtered date range as a signed, timestamped PDF — ready to hand to an attorney or court clerk.

Track every fee earned

Notalog tracks fees per entry. Run an income report for tax season with New York max-fee compliance built in.

Signer directory

Save repeat clients so future entries auto-populate. Great for mobile notaries doing back-to-back signings.

Kept for 10 years

Your New York journal is retained per state guidelines — never lost to a shoebox, water damage, or a stolen car.

New York notary journal FAQ

Do New York notaries have to keep a journal?+
New York does not legally mandate a journal for every notarial act, but the National Notary Association and every liability-insurance provider strongly recommend keeping one. It is your only defense if a signature is ever disputed in court.
Is a digital notary journal legal in New York?+
Yes. New York accepts electronic journals kept in tamper-evident formats. Notalog exceeds the requirements by cryptographically hashing every entry and preserving an audit trail.
What's the maximum fee I can charge in New York?+
New York's maximum notarial fee is currently $2.00 per act (up to $25.00 for RON acts). Notalog automatically flags entries that exceed the cap.
How long do I need to keep my New York journal?+
New York requires notary journals be retained for 10 years after the last entry. Notalog stores your records for the full retention period — and you can export them at any time.
Can I use Notalog for Remote Online Notarization (RON) in New York?+
New York authorizes RON. Notalog logs RON entries with all required fields — signer identity verification method, session platform, and applicable maximum fee.

Ready to modernize your New York notary journal?

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Notary journals by state

Notalog works in every state and DC. Pick yours:

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