Privacy Policy

1. Introduction

Notalog ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our digital notary journal application and website (collectively, the "Service").

By using Notalog, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

2.1 Information You Provide

• Account Information: Name, email address, and password when you create an account.
• Notary Profile: Commission number, commission expiration date, jurisdiction state and county.
• Journal Entries: Signer information (names, addresses, ID details), document types, notarization dates, locations, fees, and digital signatures.
• Payment Information: Billing details processed securely through Stripe. We do not store your full credit card number.

2.2 Information Collected Automatically

• Device Information: Browser type, operating system, device type.
• Usage Data: Pages visited, features used, time spent on the Service.
• Location Data: If you use the GPS feature, your device's location (only when you explicitly click "Use My Location").
• Log Data: IP address, access times, and referring URLs.

3. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve the Service
• Process your journal entries and generate reports
• Process payments and manage your subscription
• Send you important notifications (trial expiration, subscription renewal, commission expiration alerts)
• Respond to your inquiries and provide customer support
• Ensure compliance with state notary requirements
• Detect and prevent fraud or unauthorized access
• Analyze usage patterns to improve user experience

4. Data Security

We implement industry-standard security measures to protect your data:

• Encryption: All data is encrypted in transit using TLS/SSL (256-bit encryption).
• Tamper-Evident Records: Locked journal entries are secured with SHA-256 cryptographic hashes to ensure integrity.
• Password Security: Passwords are hashed using bcrypt and never stored in plain text.
• Access Controls: Only you can access your journal entries and personal data.
• Secure Infrastructure: Our servers are hosted on secure, SOC 2 compliant infrastructure.

5. Third-Party Services

We use the following third-party services:

6. Data Retention

We retain your data as follows:

• Journal Entries: Retained for as long as your account is active, or as required by law for notary record-keeping (typically 7-10 years depending on state requirements).
• Account Information: Retained until you delete your account.
• Payment Records: Retained as required for tax and legal compliance.

7. Your Rights

You have the right to:

• Access: Request a copy of your personal data.
• Correction: Update or correct inaccurate information.
• Export: Download your journal entries as PDF or CSV.
• Deletion: Request deletion of your account and personal data (subject to legal retention requirements for notary records).
• Opt-out: Unsubscribe from marketing communications.

To request account deletion, visit our account deletion page or contact us at the email address below.

8. Cookies

We use essential cookies to:

• Keep you logged in to your account
• Remember your preferences
• Analyze site usage (via Google Analytics)

You can control cookies through your browser settings, but disabling them may affect the functionality of the Service.

9. Children's Privacy

Notalog is not intended for use by anyone under the age of 18. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last updated" date. Your continued use of the Service after changes constitutes acceptance of the updated policy.

11. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us: